在留学申请或入学阶段，向学校导师、招生办或同学发送的 “打招呼邮件” 需要保持正式、礼貌且信息明确，以下是一份适用于 2025 年留学场景的邮件模板及写作指南，可根据具体场景调整内容：
一、基础邮件结构与内容指南
1. 邮件主题（Subject Line）
需简洁明确，直接体现来意，例如：
- 联系导师 / 教授：Introduction - [Your Full Name] - Prospective Student for 2025 Entry
- 联系招生办 / 院系：Inquiry about [Program Name] - 2025 Admission - [Your Name]
- 联系同学 / 学长：Greetings from a New Incoming Student - [Your Name] - 2025 Cohort
2. 称呼（Salutation）
- 优先使用对方姓名（如已知）：Dear Dr. Smith, / Dear Professor Johnson,
- 若未知姓名：Dear Admissions Officer, / To the [Department Name] Team,
- 联系同学：Hi [Name]/Hello everyone, （若群发可用 “Fellow [Program Name] Students,”）
3. 正文（Body）
第一段：自我介绍
- 简要说明姓名、国籍、本科院校 / 专业（若已毕业）、即将入读的项目及入学时间（2025 年具体学期，如 Fall 2025）。
例：
My name is Li Hua, a student from Beijing University (China), majoring in Computer Science. I am excited to announce that I have been admitted to the Master of Data Science program at XYZ University, starting this fall (2025).
第二段：说明来意
- 联系导师 / 教授：表达对其研究领域的兴趣，希望讨论选课、研究机会等。
例：
I am particularly interested in your research on [具体研究方向，如 “sustainable energy systems”], and I would greatly appreciate the opportunity to discuss potential academic projects or courses related to this field.
- 联系招生办 / 院系：询问入学材料、签证、住宿等事宜。
例：
I am writing to inquire about the [具体问题，如 “deadline for submitting the health certificate”] and whether there are any pre-arrival preparation materials you would recommend.
- 联系同学 / 学长：友好问候，希望交流经验（如课程、生活）。
例：
As a new student joining the 2025 cohort, I would love to connect with current or incoming students to learn more about campus life, course selection, or any tips for adjusting to studying in [国家 / 城市].
第三段：补充背景或表达期待
- 简要提及你的相关经历、技能或对留学的期待，展现积极性。
例：
During my undergraduate studies, I conducted research on [项目 / 经历] and gained practical experience in [技能，如 “Python programming”]. I am eager to contribute to the XYZ University community and make the most of the academic resources available.
第四段：结尾致谢
- 感谢对方时间，表达期待回复。
例：
Thank you for taking the time to read my email. I look forward to your guidance/suggestions and hope to meet you in person during the orientation period.
4. 结束语（Closing）
- 正式场合：Sincerely, / Best regards,
- 同学间：Best wishes, / Cheers,
- 附上姓名、联系方式（邮箱、电话）、学生 ID（如有）及项目名称。
二、具体场景模板示例
场景 1：联系目标教授（学术咨询）
Subject: Introduction - Zhang Wei - Prospective MS in Electrical Engineering (Fall 2025)
Dear Dr. Brown,
I hope this email finds you well. My name is Zhang Wei, a senior undergraduate student at Tsinghua University, majoring in Electrical Engineering. I am thrilled to have been accepted into the Master of Science program at Stanford University, starting in Fall 2025.
I have followed your research on power system stability and renewable energy integration for several years, particularly your recent paper “[论文标题 / 项目名称],” which deeply inspired me. As I plan to focus on [具体研究方向，如 “smart grid optimization”] during my master’s studies, I would be honored to discuss potential opportunities to work with you, such as joining your lab or enrolling in relevant courses.
During my undergraduate career, I participated in [科研 / 实习经历，如 “a campus project to design a solar-powered microgrid”], where I developed skills in [技能，如 “MATLAB simulation and circuit analysis”]. I am eager to apply these skills to real-world challenges in renewable energy and learn from your expertise.
Thank you for considering my request. I would be grateful for any advice or guidance you can provide. Please let me know if you are available for a short meeting (in person or via video call) at your convenience.
Best regards,
Zhang Wei
Email: zhangwei_2025@stanford.edu
Phone: +86-10-12345678
场景 2：联系招生办（入学事宜）
Subject: Inquiry about Pre-Arrival Steps - 2025 MSc in Environmental Science - Wang Lin
Dear Admissions Team,
My name is Wang Lin, an admitted student for the MSc in Environmental Science program starting in September 2025. I am writing to confirm a few details and seek guidance on preparing for my arrival.
First, could you clarify the deadline for submitting the [具体材料，如 “original academic transcripts”] and the process for applying for on-campus housing? Additionally, I would like to know if there are any recommended pre-course readings or online resources to help me prepare for the program.
I have already accepted the offer and completed the initial enrollment deposit. Please let me know if there are any other steps I need to take before the semester begins. I am particularly excited about the [项目特色，如 “field trips to local ecosystems”] and look forward to joining the UCL community.
Thank you for your assistance, and I apologize for any inconvenience caused by my questions. I appreciate your prompt reply.
Best regards,
Wang Lin
Student ID: 2025ENVS001
Email: wanglin.ucl2025@outlook.com
场景 3：联系同学 / 学长（友好交流）
Subject: Hello from a New Incoming Student - 2025 MBA Cohort - Maria Gonzalez
Hi everyone,
My name is Maria Gonzalez, and I’ll be joining the 2025 MBA program at Harvard Business School this fall! I’m originally from Mexico City and have worked in international marketing for 5 years, focusing on sustainable consumer goods.
I’m thrilled to connect with all of you and start building our cohort community. I’d love to hear about your experiences (e.g., favorite courses, tips for balancing academics and extracurriculars, or hidden gems on campus). If anyone is interested in grabbing coffee or chatting about our goals for the program, feel free to reach out—I’m always available at maria.gonzalez.hbs2025@gmail.com.
Looking forward to an amazing journey together!
Best wishes,
Maria
三、注意事项
- 格式规范：
- 避免使用过于随意的语言（如缩写 “u”“thx”），保持正式书面语。
- 分段清晰，每段不超过 3-4 句话，便于阅读。
- 信息完整：
- 务必注明你的全名、申请项目、入学时间，方便对方快速定位你的信息。
- 若涉及申请，附上学生 ID 或申请号（如有）。
- 针对性：
- 联系教授时，提前研究其研究方向，提及具体成果（如论文、项目），展现诚意。
- 避免群发 “万能模板”，根据对象调整内容（如招生办侧重流程，教授侧重学术）。
- 检查细节：
- 发送前核对邮箱地址、拼写错误，确保附件（如需）正确添加。
- 控制邮件长度，核心信息一目了然。
根据具体场景调整内容，保持真诚和专业性，祝你留学沟通顺利！ 🎉